Administration & Accounts Officer

The Administration Officer is responsible for maintaining day to day bookkeeping, administrative, secretarial and personnel services for the company.

The Administration Officer reports to the Chief Administrative and Financial Officer and is responsible for maintaining office services by organizing office operations and procedures. The scope of work entails the preparation of financial statements, maintaining cash controls, supervising payroll and personnel administration, purchasing, maintaining accounts payable and managing daily office operations, maintaining filing systems, and basic secretarial duties.


  • Accounting duties such as producing invoices, expense receipts etc
  • Recording sales receipts and deposit incoming cash and checks
  • Filing paper records and maintaining electronic records of all types of financial transactions
  • Maintaining filing of all paperworks and electronic files on company servers
  • Maintaining office library of samples from suppliers/vendors and books.
  • Assist in compiling necessary documents for annual audit to submit to our company accountant
  • Travel plans and bookings
  • Filing incoming resumes and arrange interviews
  • Picking up calls, taking down messages etc
  • Maintaining office workflow and efficiency by developing and implementing office systems, layouts and equipment procurement/inventory control
  • Maintaining office policies by ensuring the established standards and procedures are followed by all employees thereby promoting process improvement
  • Contributing to team effort by accomplishing related results as needed

Desired Skills & Experience:

  • 4 years or more administrative, departmental and secretarial experience
  • Excellent communication, management and interpersonal skills, with the ability to identify issues and solutions and ensure timely task completion with minimal supervision
  • Strong organizational skills required
  • Proven capacity to perform and demonstrate a positive attitude as a team player
  • Excellent PC skills, with proficiency in various computer applications required for this position: Microsoft Office and MYOB Accounting software 
  • Open to new technologies and willing to embrace the use of new technologies to improve collaboration, workflow, communication, efficiency and productivity
  • Strong verbal, written and communication skills. Proficient in English, Cantonese, and Mandarin
  • Ability to thrive in a fast-paced environment
  • Construction/building background is an added bonus

Personal Attributes:

The candidate must maintain strict confidentiality in performing the duties of the Administration Office. The incumbent would preferably demonstrate the following personal attributes:

  • be honest, trustworthy and reliable
  • be respectful
  • possess cultural awareness and sensitivity
  • be flexible
  • sound work ethics

Additional Information:

  • Official working hours: 5 1/2 days per week: Mondays-Fridays 9am-6pm, Saturdays 9am-1pm
  • Annual leave in accordance with Hong Kong Government Labour Legislation 
  • 3 month probation period
  • Basic medical coverage commence after probation period
  • Double pay after serving a period of 12 months under a continuous contract

Interested candidates please send CV to:

Villie Tsang